Privacy Policy

1. Introduction

This Privacy Policy explains how the KaystoneHR Attendance Extension ("Extension", "we", "us", "our") collects, uses, and protects your personal information when you use our Chrome extension.

Our extension is designed specifically for employee attendance tracking and productivity monitoring in a transparent and secure manner.

2. Information We Collect

2.1 Attendance Data

• Check-in and check-out timestamps
• Work session duration and breaks
• Location data for attendance verification (GPS coordinates)
• Device information (browser, operating system)

2.2 Activity Data

• Website URLs and page titles you visit during work hours
• Click, scroll, and keyboard activity patterns
• Focus and idle time measurements
• Application usage statistics

2.3 Productivity Metrics

• Active vs idle time calculations
• Break duration and frequency
• Meeting participation data
• Task completion statistics

2.4 Technical Data

• Browser information and version
• Extension version and settings
• Sync timestamps and error logs
• Network connectivity status

3. How We Use Your Information

3.1 Primary Uses

• Track work attendance and hours
• Monitor productivity and work patterns
• Generate attendance reports for HR purposes
• Provide productivity insights and recommendations
• Sync data with your KaystoneHR employee dashboard

3.2 Secondary Uses

• Improve extension functionality and user experience
• Provide technical support and troubleshooting
• Ensure compliance with employment policies
• Generate aggregate analytics (anonymized)

4. Data Sharing and Disclosure

4.1 Authorized Sharing

• Your employer (KaystoneHR client) for attendance and productivity reporting
• KaystoneHR platform for dashboard integration and analytics
• Third-party service providers for data processing and storage

4.2 Legal Compliance

We may disclose your information if required by law, court order, or government regulation.

5. Data Security

5.1 Protection Measures

• End-to-end encryption for data transmission
• Secure authentication protocols
• Regular security audits and updates
• Access controls and permission management

5.2 Data Retention

• Active session data: Stored until check-out
• Historical data: Retained per company policy (typically 2-7 years)
• Logs and technical data: Retained for 90 days

6. Your Rights and Controls

6.1 User Controls

• Enable/disable specific tracking features
• Configure notification preferences
• View all collected data through the extension
• Request data export or deletion

6.2 Data Rights

• Access: Request copies of your data
• Correction: Update inaccurate information
• Deletion: Request removal of your data
• Portability: Export data in standard formats

7. Location Data

7.1 Collection

We collect GPS coordinates when you check in/out to verify your work location.

7.2 Use

Location data is used solely for attendance verification and is not tracked continuously.

7.3 Sharing

Location data is shared with your employer for attendance verification purposes only.

8. Cookies and Storage

8.1 Browser Storage

The extension uses Chrome's local storage to save settings and temporary data.

8.2 No Cookies

We do not use tracking cookies or third-party advertising cookies.

9. Children's Privacy

This extension is designed for working professionals and is not intended for users under 18 years of age.

10. Changes to This Policy

We may update this Privacy Policy periodically. Users will be notified of significant changes through the extension interface.

12. Compliance

This Privacy Policy complies with major privacy regulations and standards:

• General Data Protection Regulation (GDPR)
• California Consumer Privacy Act (CCPA)
• Chrome Web Store Developer Program Policies
• SOC 2 Type II Compliance Standards